Section 2:
More specifically, as guidelines for grants and contributions, the CCA will give preference to proposals and projects which are:

(a) located in local Ward

(b) beneficiaries shall live in the local Ward, or southeast Ottawa

(c) supportive of the programs and activities of the Canterbury Community Association and the Canterbury Community Centre

(d) supportive of volunteer or community service group in the local Ward, the CCA catchment area (where the Program Flyer is delivered), and more broadly, southeast Ottawa

(e) providing "seed" money which levers additional money or labour in a shared-cost program

(f) supportive of organisations that do not have ready access to other sources of outside funding and are not party to a major annual fundraising drive of the community, or the parent organization

g) supportive of an organisation that raises part of the funds itself for a one-time project through fundraising tied to the particular project

h) benefitting a large number of people significantly

i) providing lasting value to the local area (e.g. a permanent facility)

j) clearly assists a target/disadvantaged group that the CCA has specifically chosen to support through its programming

k) the contribution of the CCA will be widely and/or permanently publicized through a newsletter/sign, etc.

l) significantly speed up the process of providing a service or facility through for example, the City of Ottawa Self Help Program.

(a) request funding continually to support normal operational activities and expenditures

(b) do not provide the necessary budgetary information

(c) are part of major annual fund raising drives (e.g. United Way, CHEO) to which CCA members can donate funds individually if they so choose.

(a) overall purpose of the organization/program

(b) specific amount requested

(c) specific intended purpose for the money requested

(d) estimate of the number of people that will directly benefit from the use of the money

(e) geographic area that will benefit (where the majority of the beneficiaries live)

(f) target group for the program (children, teens, the elderly, handicapped, etc.)

(g) is this organization a volunteer group? Number of volunteers whose work will be supported by the contribution

(h) will this contribution lever additional money? (e.g. through a shared cost program with the City, the Province, the Federal Government etc.)

(i) has other money already been collected for this program from elsewhere?

(j) are there plans for a fundraising drive?

(k) financial statements for past year, budget for the coming fiscal year or program period

(l) if the group has received a CCA contribution in the past, briefly describe how this money was used

(m) how will the contribution of the Canterbury Community Association be acknowledged? (e.g. sign, nameplate, article, photo in a community newspaper, etc.)

Section 6:
The CCA Executive will make its decisions re: grants and contributions on the basis of the written application and the recommendation of its Finance Committee, which will be responsible for reviewing the application. The CCA may, however, request the applicant to make a presentation at a CCA executive committee meeting, if further clarification is required.

Section 7:
The CCA Finance Committee will first review the written applications on the basis of the CCA Assessment Criteria for grants and contributions. Said assessment criteria can be found on the Association's website (www.cca-acc.ca). This committee will provide recommendations to the CCA Executive which has the final decision on all grants and contributions.

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ARTICLE 6 - RULES OF ORDER

The following Rules of Order shall be observed at any meeting of the Executive Committee, of any Standing or Special Committee, and at any General Meeting of the Association. Any of the Order may be suspended for the duration of a meeting by a vote of two thirds of the Members present at the meeting.

1. A Quorum for any duly called meeting of the Executive Committee shall conform to Article 5, Section 4 of the Constitution; "one elected officer and five elected Members or seven elected Members".

2. The Chair:

The Chair Shall:

(a) control the meeting, in keeping with the task at hand;

(b) all comments, questions, debates shall be addressed through the chair; (no cross talking)

(c) the chair shall keep an order of position of the Executive Members to be addressed;

(d) the chair may debate any subject under discussion upon temporarily turning the chair over to the Vice President or another Member of the Executive Committee during the debate and subsequent voting.

(e) The chair shall vote only to break a tie vote;

(f) The chair shall not make motions or second any motions;

(g) The chair may limit the time of any speaker on any motion or during any discussion.

3. Motions:

(a) No motion shall be debated until it has been seconded;

(b) When a motion is made and seconded, the mover thereof may be called upon by the chair to produce the same in writing and to hand it to the chair from which it shall be read before the meeting for debate.

(c) Any mover of a motion shall be at liberty to accept an amendment thereto; but if the amendment is not accepted by the mover, yet duly seconded, a vote shall be taken on the amendment prior to voting on the original motion.

(d) When a question is under debate, no motion shall be received except to postpone, to commit to a committee or to amend.

(e) A motion to adjourn shall always be in order, except when another motion is before the meeting.

4. Appeals:

(a) An appeal may, in all cases, be made from any decision of the Chair. Two thirds majority vote of the Executive Members present shall be necessary to sustain the vote;

(b) Any Member making an appeal from a decision of the Chair may state the reasons for doing so. The Chair may then give the reasons for its decision before the question is put. When the vote has been taken, the matter shall be considered settled.

(c) Appeals and motions to reconsider or adjourn are not debatable.

5. Agenda Guidelines:
The agenda of the executive committee:

(a) Call to order

(b) Approval of the agenda

(c) Approval and changes to the agenda

(d) Approval of the last minutes

(e) Unfinished Business arising from the minutes

(f) Reports of Special Committees ( that is, committees appointed to exist only until they have completed a specific task).

(g) New business

1) correspondence
2) ...........etc.

(h) CCC Director's report

(i) Reports from the Directors

(j) Reports from the Affiliated Organizations

(k) Round Table

(l) Future meeting dates

(m) Adjournment